Less Meeting: Agenda & Notes

About this app

Every meeting gets an agenda with a timer on each topic, notes your team writes together, and action items that keep showing up until someone closes them. Less Meeting sits on top of the calendar you already use. Your Microsoft 365 or Google Workspace meetings arrive on their own, and whatever you capture on your phone is on the web before you leave the room. RUN THE MEETING • Timed agendas with a clock per topic, so a five-minute item takes five minutes • Notes, decisions and action items captured while people are still talking • Attendance marked as the room fills up • A parking lot for anything that deserves its own meeting • Whiteboard photos, files, sketches and audio attached to the meeting they belong to • Huddles for the conversations nobody put on a calendar CLOSE IT OUT • End the meeting and minutes go out to everyone who was there • Action items reach their owners with automated follow-up reminders • Open items carry forward to the next occurrence of a recurring meeting until they are done CHASE THE FOLLOW-UP • One list of what you owe other people and what they owe you • Reassign an item or move its due date, and filter the whole list by person • Syncs with Apple Calendar and Reminders, so your work is where you already look for it PRIVATE BY DEFAULT Nothing outside your team joins the call. Less Meeting sends no bot and produces no transcript. Audio you record yourself stays on the device and is never uploaded. Notes are encrypted and belong to your company. WORKS WHERE YOU DO Sign in with Google, Microsoft or a password, or keep everything on this device without a Less Meeting account. iPhone, iPad and the web app stay in step. PLANS The app is free to download. A Less Meeting account starts with a 14-day free trial, no card up front, and you can bring your whole team into the trial. After that, Personal is $12 per month for one person and Team is $5.90 per user per month, billed in groups of 10. Plans and seats are managed at lessmeeting.com. SINCE 2011 190,000+ meetings run with a timed agenda. 418,000+ action items closed, 84.5% of everything created. 72% of timed meetings finish on schedule or ahead of it. Something not working the way it should? lessmeeting.com/help

Less Meeting for iPhone and iPad has been rebuilt from scratch as a native app. • A new design, matching the Less Meeting you use on the web • Much faster to open, search and scroll, on every screen • Agenda timers that run live while the meeting does • Notes, decisions and action items reorderable by drag • An action items view split into what you owe and what you are owed, with filtering and reassignment • Whiteboard photos, file attachments, sketches and audio recording • Sign in with Google or Microsoft, or keep everything on the device with no account • Calendar and Reminders sync, including for accounts that never sync to the web • Meetings sync in the background, so the app is current when you open it • Full VoiceOver and Dynamic Type support Your existing meetings, notes and action items are imported on first launch. If anything did not come across, Settings shows a report of what was migrated.

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1. First observed Aug 20, 2026 · 9:28 PM Free